How to Write a Proposal

So this is a bit of a retrospective post in two parts.  Our Awesome Calgary Foundation proposal was selected as one of the top four finalists for Thousand Dollar Thursday!  We wanted to share with you the proposal we submitted.  Vlad made all the renderings and graphics, which was so helpful!  Collaborating with someone with drawing and Photoshop skills is the best!

IDEA TITLE:

Calgary’s Illuminated Landscapes

1 SENTENCE SUMMARY OF YOUR IDEA:

Our project’s goal is to invite Calgarians to illuminate overlooked city spaces using LED lights to create new and inviting landscapes.  

PROJECT DESCRIPTION:  WHO IT BENEFITS; HOW IT’S AWESOME AND HOW YOU WILL PULL IT OFF: 

Calgary’s urban parks attract plenty of people to both wild and manicured spaces during the day.  However, when evening arrives, some of these locations may be overlooked due to their dense and dark nature.  Imagine changing these spaces by creating welcoming and magical landscapes in these environments at night.  Our goal is to invite Calgarians to illuminate these forgotten locations using several hundred LED lights to create a collaborative and temporary light installation. 

The first installation will take place during the Choose Yer Own Festival on Friday, August 12^th 2011.  This is a free collaborative festival, where each participant determines their level of involvement in all the happenings that take place through the festival’s four day span.  As part of this free festival, our LED project is an invitation to anyone in our city who has ever wanted to take part in a secret adventure.  The location for this project has been determined, but has been requested to remain a secret until closer to the festival date.  However, all those who stumble upon this nocturnal event will be encouraged to participate by collaboratively creating a landscaped filled with LED fireflies in an overlooked corner of Calgary’s downtown park system. 

Imagine going for an evening stroll, and noticing some activity in an area that is usually dark and unvisited in the night hours.  You notice this area is filled with lights: some flashing, some in mason jars, and others appearing to hang in midair.  As you approach, you see an inviting sign:  “Good Evening! Grab an LED, a battery and help us build fireflies”.  You’re invited to join in on the action. 

We will facilitate this experience by providing visitors with a simple starting point: space to create and materials (LED lights, button cell batteries, mason jars, wire, string, etc).  In this redefined space, people can create, watch the installation’s progress, or simply relax and hang out.  We will welcome folks into this space for a few hours, after which we will start to take down this light installation and leave no trace behind of our evening adventure.  We hope you will come along for this adventure and help us turn forgotten city spaces into whimsical memories.    

HOW WILL YOU SPEND THE $1000.00?

The first installation for this project has been approved by the Choose Yer Own Festival; thus if need be, we are planning to execute this project on a smaller scale using our own personal funding.  We would purchase 200 non-blinking LEDs ($0.30*200) = $60.00; 50 blinking LEDs ($0.70*50) = $35.00; 250 button cell batteries ($0.25*250) = $62.50; miscellaneous supplies (electrical tape, twist ties, floral wire, and string):  $42.50. 

Total:  $200.00 

However, with the Awesome Foundation’s help we can obtain a greater number of materials, tools and gadgets to create the most ideal facilitation scenario for this installation.  Also, the lifespan of these supplies would allow us to repeat LED projects multiple times in our city.  We intend to allocate the Calgary Awesome Foundation’s funds as follow:

700 non-blinking LEDs ($0.30*700 units) = $210.00; 300 blinking LEDs ($0.70*300 units) = $210.00; 2000 button cell batteries ($0.25*2000) = $500.00; Soldering iron = $50.00; Electrical tape = $10.00; Twist ties = $10.00; Mason jars = $20.00; Floral Wire = $50.00; String = $30.00; Solder = $10.00; Conductive epoxy= $30.00; Miscellaneous = $70.00. 

Total:  $1000.00

OVERALL PROJECT TOTAL: $1200.00 

We will pitch to the board of trustees and a public audience at the Calgary Drop-In Centre on Thursday, July 28th 2011.  We will present along with three other finalists, and we will each have 90 seconds to pitch our idea.  Wish us luck!